Academic Policies

Changes in Registration

Students are advised to carefully consider the courses they choose to register. Faculty advisors and the Head of Department can help and advice students in their course selection. Nevertheless a student may decide to add a course, or to withdraw from a course or a programme that he/she has registered. For this the student must obtain the appropriate change of registration form at the Office of the Director of Admissions and Records, obtain all the necessary signatures indicating approval of the change, and submit it to the director of admissions and records. All such changes should be made before or on the stipulated dates in the Academic Calendar. The total class load after having added or dropped courses must be within the permissible limit. A student may not change from one section to another of the same course with out the approval of the Director of Admissions and Records and the Course Instructor.

Add and Drop

When a student drops a class during the first week of the semester, the course is deleted off the student's records. A ‘W' grade is issued when a student drops the class after the second week of the semester up to the date stipulated by the academic calendar. The grade for any withdrawal after this time will automatically be ‘F'.

Selection of Academic Programme

Valley View University offers a range of academic programmes to choose from [See Section on Academic Programmes page 20]. It is required that at the time of application a student chooses an academic programme. Thus, a student is granted an admission for and is accepted to an academic programme. If a student is granted an admission to a certain academic programme he/she can not register and take courses in another programme or department unless a change in the academic programme is made.

Change of Academic Programme

In due course of study it is possible for a student to change his/her Academic Programme. For this the student must meet the entry requirements of the programme the student intends to take. For the change of programme the following procedure must be followed.

Apply for a Change in Programme in the prescribed form.

Provide adequate documentation to confirm the meeting of the entry requirements of the new Academic Programme.

Maintain a Cumulative GPA of 2.50.

A Change of Programme application is approved by the Academic Standards and Policies Committee (ASPC) if requirements in ‘b' and ‘c' are met.

The ASCP upon the approval of the application writes to the student quoting the Action Number with copies to the Head of Department and the Registry to effect the change.


Selection of Courses

Each semester the students must make a selection of courses to register. Such a selection is made on the basis of the prescribed semester-wise sequence of course offerings and on the advice of the Head of Department and faculty advisor. In selecting courses the student shall have the benefit of the counsel and participation of at least the following representatives of the University: (1) the student's advisor who shall be consulted before registration and before any change in registration, and whose approval is necessary; (2) the Director of Admissions and Records whose approval is necessary in connection with the registration and each change; (3) the Vice President for Academic Administration, if the student appeals the advisor's or the Director of Admissions and Record's decision.

Semester-Wise Sequence of Course Offerings

A semester by semester layout of courses has been prepared by all the departments. This is the sequence in which the University will offer the courses. This semester-wise sequence of course offerings can be found in the bulletin under the Departments of Instruction. Students are expected to follow this sequence of courses.

Responsibility of the Student if there is a break in this Sequence

The University, as much as possible, ensures that the semester-wise sequence of courses within a given year [Freshmen, Sophomores, Junior, and Senior] does not clash in their timings. This is to allow students to register for the prescribed class load for the given semester. However, if a student breaks this sequence and tries to register for courses from different Years[levels] then there are possibilities of clashes in timings and then it becomes the responsibility of the student to plan his/her class load.

Class Standing

It shall be the duty of the Director of Admissions and Records to determine, on the basis of established policies, which students are eligible for membership in the undergraduate first year, sophomore, junior, and senior classes. The following criteria shall be used to determine the Class Standing :

ClassificationMinimum Cum. GPANumber of Semester Hours
Freshmen2.000-32 Semester Hours
Sophomores2.033-64 Semester Hours
Juniors2.065-96 Semester Hours
Senior2.097-128 Semester Hours

Honour Roll/Dean's List

At the conclusion of each semester of the school year, students who have carried a minimum of 12 semester hours and who have attained the following Grade Point Averages will be included in the honors group indicated:

Honour Roll3.25-3.49
Dean's List3.50-3.74
Distinguished Dean's List3.75-4.00

The list of these honours groups is published and the students are given prizes.

Course Numbering System

Course Numbers: HEGIS System – Adopted by VVU.

Lower division courses – 100 and 200 Upper division courses – 300 and 400. (N.B.: Such courses are open only to those eligible to take them).

The first numeral indicates class-year status as follows:

0Upgrading and non-University
1First year level
2Second year level
3Third year level
4Fourth year level

The second numeral indicates the following:
0 – 8No designation
9Independent study, project and research type courses

The third numeral indicates the following:
1A course which is first in a sequence
2A course which is second in a sequence and for which (1) is a prerequisite
3A course which is third in a sequence and for which (2) is a prerequisite
0, 4 - 9No designation
 Odd numbers indicate a first semester course and an even number indicates a second semester course.

Course Coding

ACMTAuto Mechanics
BEITInformation Technology (Education)
BIGLBiblical Languages
BKFNBanking and Finance
BSADBusiness Administration
CHMNChristian Ministry
CHMSChurch Ministry
COCSComputer Science
DVSTDevelopment Studies
ENGEEnglish (Education)
ESSTSocial Studies (Education)
GNEDGeneral Education
HRMAHuman Resource Management
INFTInformation Technology
MATEMathematics (Education)
NTSTNew Testament Studies
OTSTOld Testament Studies
PEACPhysical Activity
RECAComputer Application in Religion
RELBReligion (Biblical Studies)
RELEReligion (Education)
RELGReligion (General Studies)
RELPReligion (Professional and Applied Studies)
REPHPhilosophy of Religion
SERLSenior Research
THSTTheological Studies

Work Study Programme

Students engaging in the Work Study Programme (on-campus student employment) must make sure a sound balance exists between their work and their studies. Previous academic records are to be taken into consideration and at any rate any work load that is over 10 hours a week has to be approved both by the student's Head of Department and the Vice President for Student Administration.

The following will serve as a guide:

Course Load Maximum Work Load

16 Credit hours1 – 16 hours
14 Credit hours20 hours
12 Credit hours26 hours
10 Credit hours32 hours
8 Credit hours38 hours

Grades shall be given as symbols with quality points per symbol as shown below:

ScoresGradesGrade Points Description
75-79A -3.67 
70-74B +3.33 
65-69B3.00Above Average
61-64B -2.67 
56-60C +2.33 
45-49C -1.67 
40-44D1.00Below Average
00-39FA00.0Failing Due to Inadequate Attendance


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