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VALLEY VIEW UNIVERSITY

REQUEST FOR PROPOSALS

FOR

SELECTION OF FIRMS TO SUPPLY GOODS AND SERVICES

FOR THE 2022/2023 ACADEMIC YEAR

 

1.    BACKGROUND

Valley View University is a private chartered Christian University in Ghana, established by the Seventh-day Adventist Church. The University has been in operation since 1979 and was granted a charter from the government of Ghana to award her own degrees in 2006. The University serves students from all over the world.  It admits qualified students regardless of their religious background, provided such students accept the Christian principles and lifestyle which forms the basis for the University’s operations. The University operates from three (3) Campuses with Oyibi, Accra as the main Campus. Techiman and Kumasi are extension campuses.

2.    CONTEXT

The University is inviting registered Firms in Ghana who specialise in the sale of goods (food and consumables) to sell to the University Food Services Department through our Procurement Department for our three Campuses. The suggested goods and the anticipated quantities are listed in Table 1 below.

Table 1

FOOD ITEMS

QTY WEEKLY

RICE

300 BAGS

TOMATO PUREE

200 CTNS

COOKING OIL

100 GALS

PALM OIL

50 GALLONS

BEANS

100 BAGS

AGUSHIE

10 BAGS

GROUNDNUT

50 BAGS

YAM

5,000 TUBERS

ONIONS

50 BAGS

MAIZE

200 BAGS

FRESH PEPPER

20 BAGS

FRESH TOMATOES

50 BOXES

CASSAVA DOUGH

20 BAGS

CASSAVA

20 BAGS

PLANTAIN

2,000 BUNCHES

NKONTOMIRE

200 BAGS

OKRO

50 BAGS

GARDEN EGGS

50 BAGS

EGGS

1,500 CRATES

T Z POWDER

20 BAGS

KONKONTE POWDER

50 BAGS

GARI

50 BAGS

CABBAGE

200 BAGS

CARROTS

50 BAGS

GREEN PEPPER

50 BAGS

CUCUMBER

30 BAGS

LETTUCE

30 BAGS

SQUASH

20 BAGS

FRENCH BEANS

50 BAGS

SPRING ONION

100 BAGS

TOFU CUBES

2,000 KG

MAYONNAISE

50 BOXES

GARLIC

20 BOXES

GINGER

10 BAGS

LOCAL SPICES

50 TINS (Mixed)

COMPLETE SEASONING

50 BOXES

DAWADAWA

600 BALLS

SOY SAUCE

20 BOXES

SPAGHETTI

200 BOXES

MACRONI

50 CTNS

SOYBEANS

50 BAGS

OATS

10 BAGS

MILO 3 IN 1

50 BOXES

BAMBARA BEANS

20 BAGS

MILLET

100 BAGS

WHEAT

100 BAGS

ADEME

60 BAGS

CURRY POWDER

20 BOXES

OLIVE OIL

50 BOXES

MILK POWDER

500 PACKETS

POWDERED PEPPER

10 BAGS

SUGAR

10 BAGS

SALT

50 BAGS

DISPOSABLE SPNS

100 BAGS

TISSUE

100 BAGS

SWEET POTATO

50 BAGS

CARRIER BAGS

40 BAGS

AUBERGINE

20 BAGS

MARGARINE

50 BOXES

YEAST

10 TINS

BAKING POWDER

30 BOXES

ESSENCE

100 BOTTLES

BAKED BEANS

50 CRATES

BLACKMUSHROOM

5,000 PACKETS

ORSTER MUSHROOM

2,000 KG

ORANGES

10,000 PIECES

BANANA

1,500 BUNCHES

PINEAPPLE

10,000 PIECES

VEG MINCED (CHUNCKS

50 BAGS

VEG CHUNCKS

100 BAGS

PALMNUT

40 BAGS

DISPOSABLE CUPS

500 PACKS

LENTILS

30 TINS

SOBOLO LEAVES

10 BAGS

OLONKA RUBBER

300 PACKS

SERVING TRAYS

350 PIECES

 

3.    THE REQUEST FOR PROPOSAL PROCESS

The process for the selection of firms shall be as follows: 

1.       Qualification Requirements

a.        Applicable to only Ghanaian registered firms.

2.       The invitation for Request for Proposal is open to all eligible firms who meet the following requirements:

a.        Provide a company profile with organisational chart listing the Board of Directors and beneficial ownership.

b.        A brief vision of the firm for delivering the objectives of the project.

c.         Valid Certificate of Registration or Incorporation and Commencement of Business of Firm with evidence of renewal or re-registration at the Registrar General’s Department.

d.        Valid Tax Clearance Certificate (valid up to date of Submission).

e.        VAT Registration Certificate.

f.           Valid SSNIT Clearance Certificate (valid up to date of submission).

g.        Evidence of registration with Public Procurement Authority.

h.        Relevant Experience of Firm in the supply of similar products (Evidence should be provided)

i.            Provide Audited Accounts for the last three (3) years (from 2020-2022) and in addition may provide a letter of comfort from a Bank.

To qualify for consideration, it is mandatory that companies submit the above requirements with their document. Failure will constitute grounds for rejection. Firms will be selected in accordance with the procedures set out in the Public Procurement Act, 2003 (Act 663), as amended by Act 914, of the Republic of Ghana.

4.    ENQUIRIES:

Should you require any further clarifications, please contact the Procurement Office of Valley View University through the following numbers:

Contact Number: 030 700 1767

Email:            This email address is being protected from spambots. You need JavaScript enabled to view it.

5.    METHOD OF SUBMISSION OF PROPOSALS:

Clearly mark your proposal in an envelope and submit together with three (3) copies. Your proposal must be deposited in the Tender Box at the address stated below on or before 9:00 am on Wednesday, 5th April 2023.

6.    ADDRESS FOR THE SUBMISSION OF PROPOSALS:

The Registrar

Valley View University

Oyibi, Dodowa Rd.

Accra Ghana.

NB: Valley View University is not committed contractually in any way to those applicants whose applications are not accepted. The issuing of this Request for Proposal does not in any way commit or otherwise oblige the University beyond the agreement that will be reached.

REGISTRAR

 

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